| Agency | Department of Foreign Affairs and Trade |
| Position number | |
| Title | Administrative Assistant |
| Classification | LE2 |
| Section | Property and Administration |
| Reports to (title) | Consul, Property & Administration |
About the Australian Government’s Department of Foreign Affairs and Trade (DFAT)
The role of the Department of Foreign Affairs and Trade (DFAT) is to advance the interests of Australia and Australians internationally. This involves strengthening Australia’s security, enhancing Australia’s prosperity, delivering an effective and high quality overseas aid program and helping Australian travellers and Australians overseas.
The department provides foreign, trade and development policy advice to the Australian Government. DFAT also works with other Australian government agencies to drive coordination of Australia’s pursuit of global, regional and bilateral interests.
About the position
The Administration Assistant, under direction, will undertake administration duties to ensure the provision of an efficient and effective range of services to the Mission.
The key responsibilities of the position include, but are not limited to:
- Undertake minor procurement processes, including furniture/fittings and office supplies
- Liaise with contractors, tradesmen or general service providers and supervise on-site services providers, escalating as required;
- Assist in the performance of annual ICT, office supply and residential stocktakes
- Receive invoices and process for action by accounts
- Assist in the provision of logistical support during official visits and a back-up to the Administration and Property Officer.
- Draft TPNs to support visa applications for official travel (including for arrival of new A-based staff)
- Assist with domestic travel arrangements – including flight and accommodation bookings.
- Prepare VAT returns for review
- Maintain the Family at Post register
- Organise newspaper and magazine subscriptions, local stationery orders, purchase of furniture & fittings – following procurement processes/guidelines
- Assist the administration officer in the clearance of diplomatic consignments
Qualifications/Experience
- Sound English and Vietnamese language skills
- Demonstrated administrative experience